Are you an email hoarder? Even people with otherwise good organizational skills can easily lose control of their in boxes. The goal of ‘inbox zero’ might sound impossible with the high volume of business that comes through email. It’s not.
Once you change the way you use email, a clean, uncluttered inbox is simple to maintain. Making those change will increase your organization, thereby increasing your productivity.
Let’s start off with what your inbox is not:
- It’s not a chat application. If you want to go back and forth with someone in a real time, use text, Skype, or phone.
- It’s not a Rolodex. Don’t keep emails just because the sender puts contact info in his signature. Save phone numbers, addresses, and any other important information to Contacts.
- It’s not a to-do list. Your inbox is not an efficient tool for managing workflow. Instead, use a free web tool like Workflowy or Evernote.
- It’s not an archive. Your email host’s Archive is the archive — use it.
- It’s not a garbage bin. Tabbed inboxes such a Gmail’s make it easy to allow junk to pile up, since it’s out of the way of your primary emails. If you check social media and promotional tabs, delete the emails when you’re done.
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